Bookkeeper/Finance Administrator employment


Job vacancy: Bookkeeper/Finance Administrator  Employment South Africa May 2016

Location : Cape Town, CBD

Bookkeeper/Finance Administrator  Job Description:

We seek to appoint a meticulous, self-driven, experienced bookkeeper/finance administrator. The incumbent will be exposed to the full finance function with a primary focus on debtors management. The expected start date is 1 June 2016, or as negotiated with the suitable candidate.

The employee will be appointed as a bookkeeper/finance administrator with a strong focus on the Accounts Receivables Function to ensure a healthy receivables position.

Two responsibilities are:

Debtors/accounts receivables management

  • Be the custodian of the accounts receivables function and responsible for the overall healthy position of the debtors control account/debtors book
  • Manage the overall Accounts Receivable Function and ensuring collections are managed effectively
  • Monitor and report on debtors from a risk perspective, categorising debtors book
  • Enforce the credit control policy to reduce bad debt and improve collections, maintaining debtors master files and credit limits
  • Head up a project team to investigate, analyse and action historic bad debt
  • Process debit orders for collections
  • Resolving daily debtors queries
  • Processing payments received/declined
  • Processing and issuing of invoices and credit notes to clients
  • Debtors accounts reconciliations, issuing client statements and collection of outstanding monies and banking
  • Daily/ weekly/ monthly reporting on outstanding debtor
  • Administration of vendor forms
  • Updating, printing and processing of Bright Books invoices from Bright Books website into Pastel
  • Printing all invoices in order – EFT and CC
  • Write all account codes, payment and dates on invoices
  • Go through receipt book, capture and process cash payments on Catalyst, Pastel and SharePoint

Accounts payables management

  • Assist in/backup for accounts payables function to streamline processes.
  • Effective management of this function to ensure a healthy working capital position
  • Processing of supplier invoices and reconciliation thereof
  • Obtaining compliance documents e.g B-BEE certificates, tax clearance certificates and proof of bank accounts, etc.
  • Process payments – EFTs, cash payments and dispatching proofs of payments
  • Assist in petty cash administration – backup
  • Process and reconcile cashbooks daily


  • Assist senior financial manager in SARS tax administration – EMP201, VAT201, IT
  • Contribute to B-BEE compliance process
  • Payroll administration

Business growth
Contribute to the growth of the company through the delivery of the tasks and milestones as per company strategy

Other ad-hoc functions

  • Assist with general administration, office management, open-and-close of venues (required to stay late on rotational basis)
  • Participate in ad-hoc projects in line with company strategy


Company Description

We are an international professional finance education college operating with the objective to enrich lives.


  • CIMA part qualified preferable – ACCA Part Qualified/ B.Com holders also welcome
  • Proficient in Pastel, MS Excel, MS Word, MS PowerPoint, Online banking
  • Immense reconciliation skills
  • Knowledgeable about credit control legislation and collections processes
  • Possession of solid credit control and debtors collections experience
  • Unquestionably exceptional / superb customer service skills
  • Proactive, progressive and eager to learn – not a tick-box/ work-to-rule person
  • Multicurrency skills – added advantage
  • Answer all emails same day
  • Team player with great people skills

Muno Zuwirai